Talent Acquisition Coordinator
Job Description
Epoch AI is looking for a Talent Acquisition Coordinator to own the administrative and data backbone of hiring at Epoch. You will report to the Head of People and work alongside our recruiters, hiring managers, and our People Operations and Finance teams.
Salary: $78,000 – $95,000 monthly
Key Responsibilities
- Own the accuracy of our applicant tracking system: duplicate records, stalled pipelines, missing feedback, mislabelled stages, and candidates sitting in the wrong place
- Set up each hiring round in the system, including stages, interview kits, feedback forms, and permissions
- Maintain and improve templates
- Post roles to our careers page and to external boards and communities
- Maintain an up-to-date hiring tracker
- Produce regular reporting on pipeline volume, time to hire, stage conversion, and source of applicants
- Own ATS integrations with support from the IT team
- Manage the careers inbox: answer basic candidate questions, route what needs a decision, and ensure timely responses to candidates
- Assist recruiters with sending status updates, rejections, and next-step instructions to candidates as required
- Schedule interviews across time zones, working around interviewer calendars and candidate constraints
- Take on other administrative work that keeps active rounds moving
Key Requirements
- 1-3 years in a coordination, administrative, or operations role, ideally supporting hiring
- Hands-on experience working in an applicant tracking system, CRM, or similar software
- You find keeping data clean and current satisfying
- Comfort with spreadsheets and basic reporting
- Clear, warm written communication
- Strong organization and attention to detail
- Discretion with confidential candidate and employee information
- Comfort with remote work and with asynchronous communication across time zones
