Executive Assistant
Job Description
Percona is seeking for a Executive Assistant responsible for maintaining the Chief Executive Officer (CEO) ‘s schedule and providing backup administrative support to the Executive Leadership Team (ELT). This role has many responsibilities and is key to ensuring the CEO has strong administrative support to sustain Percona’s success.
Key Responsibilities
- Manage and maintain the calendar of Percona’s CEO
- Assist the CEO in producing documents, project plans, and presentations as required
- Assist the CEO in preparing for board meetings, including the preparation of board presentations and other associated material
- Collaborate with the CEO and Percona board to coordinate meetings as required
- Manage and maintain annual, quarterly, monthly, and weekly regular meetings as required (for example, departmental/meetings and monthly all company calls)
- Support the CEO’s conference talk submissions and preparation
- Assist with travel arrangements for CEO as required
- Provide Zoom links, attend meetings, take minutes, and publish decisions and actions
- As needed, assist with email backlog to ensure timely triaging and response to priority communications
- Manage and submit expense reports as requested
- Facilitate follow-through on meeting decisions and action items
- Other duties as assigned.
Key Requirements
- Demonstrated discretion and confidentiality in handling sensitive information
- Strong written communication skills
- Demonstrated ability to work independently with minimal direction
- Demonstrated ability to accept feedback from others
- Communicates clearly and professionally to convey confidence even when under pressure
- Outgoing and friendly personality, as you will be representing Percona and our CEO in this role
- Ability to be flexible when the situation requires you to
- Ability to navigate ambiguity and work collaboratively with others to identify solutions
